Request for Proposals - Professional Services: Term Contract
Notice - Request for Proposals
Professional Architectural, Engineering and Planning Services Town of Halifax Term Contract
1. General: The Town of Halifax seeks proposals from qualified architectural, engineering and planning firms to provide professional services on an as needed basis. The Town of Halifax will select one or more firms to provide the services requested using the "Competitive Negotiation Procedure for Professional Services" as outlined in the Virginia Public Procurement Act.
2. Scope of Services: The Town of Halifax seeks professional engineering/architectural and planning services to assist with particular projects as may be needed. Projects may be any, which are within the scope of professional architectural, engineering, planning and surveying, but are anticipated to include:
a. Professional Support for Compliance with Town/County/State/Federal Regulations
b. Engineering Design Services
c. Boundary and Topographic Surveys
d. Storm Water Management Assistance
e. Grant Writing Application and Administration Services
f. Planning & Zoning Consultation Services
g. Assistance in Creation of A/E and BMP Policies and Procedures
h. Energy Use and Conservation Audits
i. Architectural Design Services
3. Site Visits: Site visits are discouraged in the interest of reducing costs prior to short-listing or the interview stage.
4. Term of Contract: The Town of Halifax will enter into a one-year term contract with the selected engineering/consulting firm(s). The contract may be renewed, at the discretion of the OWNER, for up to three successive one-year terms.
5. Contents of Proposals: Each firm which wishes to submit a proposal in response to this Request for Proposals (RFP) must submit three (3) copies of an unmodified SF 254/255 along with a cover letter of not more than two pages.
6. Evaluation of Proposals: Selection criteria shall include the information contained in Standard Forms (SF) 254 and 255, references, or information from any other source. The proposals will be ranked and negotiations will begin with the top-ranked Offeror(s) in accordance with the Virginia Public Procurement Act.
7. Rejection of Proposals: The Town of Halifax reserves the right to reject any or all proposals received.
8. Labor and Civil Rights Provisions: Offerors shall comply with the following: President=s Executive Order #11246 prohibiting discrimination in employment regarding race, color, creed, sex, or national origin; the President=s Executive Order #12138 and #11625 regarding utilization of MBE/WBE firms; the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990; and the Age Discrimination and Employment Act. Offerors must certify that they do not or will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed, or national origin.
Participation is encouraged from businesses certified as Small Businesses, Women Owned Businesses, Minority Owned Businesses, and Disadvantaged Owned Businesses. WBE/DBE utilization goals may apply depending on the project assignments and funding sources to be undertaken.
9. Deadline: All proposals must be received by 5:00 p.m. on November 1, 2013. Proposals shall be mailed to:
Carl Espy, IV, Town Manager/Zoning Administrator
Town of Halifax, Virginia
70 South Main Street
Post Office Box 627
Halifax, Virginia 24558


The Town of Halifax Farmers Market is hosting its first Indoor Holiday Market for the holiday shopping season on Saturdays, December 7th, 14th, and 21st. The Indoor Market will be open 8am - Noon. The Holiday Market will be open for our local farmers, as well as any local artisans, crafters, and product/home based businesses' who have products they would like to showcase during the Holiday Season! This is a great place to market your products for the Holiday Shoppers! The fee for the Holiday Market is $15 for all three Saturday's if paid in advance or $7 per Saturday with advance registration required.
Halifax Events is preparing for their final event of the 2013 season, the October Halifest, to be held on Saturday, October 26, from 9:00am till 4:00pm. The Halifax Farmers Market will be buzzing with a fun filled day of fall activities for the whole family to enjoy. This year's activities will include Scarecrow making, hosted by the Mentor Role Model Program and Abbotts Farm Supply. There will be a pumpkin painting contest, hosted by United Way, and face painting and costume dress up provided by Halifax County Little Theater. There will be many more fun activities for the family to enjoy. Live music will feature The Barn Yard Pimps with Dennis Roller and Robyn Robbins, bluegrass with Big Cedar Drive, Kirsten Wellons, and Shakedown Street. Essence of Movement will perform dance demos in the morning and afternoon. Art and craft vendors will offer great selections of one of a kind items to get your holiday gift list started. The Lions Club will provide free children's eye screening, collect old eyeglasses for recycling and take orders for their annual fruit sale. Food concessions will be available and the Farmers Market will be selling stew. Limited Vendor space is still available. For more information, vendor applications, or to support your community by being a volunteer, come by the Halifax Town Office at 70 South Main Street or call Susi Robbins at 434.470.1602. Don't forget to return on Thursday, October 31, for the Halifax Village Association Children's Halloween Trick or Treat and costume contest from 5:30pm till 7:30pm. Mark your calendars and come join us in the Town of Halifax to celebrate this fall at the 2nd Annual October Halifest.
sweet juices, the blush rising on a tomato and we file these images away in memory, maybe in a garden journal. Anne Bethel Spencer (1882 - 1975) often put the love of her garden into words, caught on scraps of paper scattered around her house. Eventually these scraps and her remarkable story were captured in a book, Lessons Learned from a Poet's Garden.